PAVA Bylaws

Professional Association of Visual Artists
Bylaws
 

  

REVISION /2010

            Preliminary approval Board of Trustees May 10, 2010

Approved by the Membership June 2010

Up date change vote on by the Board of Trustees October 19 2010

 

INDEX

ARTICLE                   SUBJECT                                                                                  

 

ARTICLE I                 General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .                       2

 

ARTICLE II                Membership . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .                       2

 

ARTICLE III               Board of Trustees  . . . . . . . . . . . . . . . . . . . . . . . . . . .                    2

 

ARTICLE IV               Committees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .                     4

 

ARTICLE V                Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .                       4

 

ARTICLE VI               Finances    . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .                      5

 

ARTICLE VIII Dissolution   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .                     5

 

ARTICLE IX               Parliamentary Authority   . . . . . . . . . . . . . . . . . . . . . .                    5

 

ARTICLE X                Amendments   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .                     6

 

 

CERTIFICATION UPDATE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .             6

 

 

 

 

 

 

 

ARTICLE I   GENERAL

 

Section 1  Name

 

This organization, a non-profit corporation, is incorporated under the laws of the State of Florida and shall be known as Professional Association of Visual Artists Inc. or PAVA.

 

Section 2  Purpose

 

The Professional Association of Visual Artists has as its purpose the advancement of education for the establishment of the highest professional standards in the visual arts. In its efforts to realize this objective, PAVA strives to: create opportunities for the professional and emerging artist, develop and encourage professional standards in the visual arts, provide its membership an avenue for interaction with colleagues, serve as a collective voice for its members and  broaden the public understanding of fine contemporary art, while encouraging recognition of and support for the arts in the community.

 

Section 3  Limitations of Methods

 

The Professional Association of Visual Artists, Inc. shall observe all local, state and federal laws that apply to a non-profit organization as defined in Section 501 (c) (3) of the Internal Revenue Code.

 

 

ARTICLE II   MEMBERSHIP

 

Section 1  Membership Application

 

a.  Membership shall be open to all persons interested in the arts and in promoting the arts and        art education.

b.  No person shall be denied membership because of race, color, creed, age, marital status or        sexual orientation and gender identity.

c.  Application for membership shall be in writing on forms provided for that purpose and signed      by the applicant. An applicant becomes a member upon receipt by PAVA of formal application   and payment of yearly dues.

 

Section 2  Membership Dues

 

Membership dues shall be for one (1) year and are due February 1. Members shall be dropped from roll after sixty (60) days for non-payment of dues. New members joining in the last three (3) months of the membership year (November, December and January) shall receive full membership for the following year. Dues shall not be pro-rated. The Board of Trustees shall determine the cost of the annual membership dues.

 

Section 3  Privileges

 

Each member shall have one vote. Members shall be entitled to hold office following one year of membership. All members shall be eligible for a free contact listing on the membership page of the web site. Members shall be eligible to participate in all activities of the association.

 

 

ARTICLE III   BOARD OF TRUSTEES

 

Section 1  Composition of the Board

 

The Board of Trustees consists of nine (9) members as follows: four (4) officers, (President, Vice President, Recording Secretary and Treasurer) and five (5) members at large.

 

Section 2  Officers

 

  1. The officers shall be elected from the members of the Board of Trustees at the May meeting of the Board of Trustees.
  2. The term of office shall be for two (2) years. An officer may be re-elected for one succeeding term.
  3. The terms of office shall begin immediately after the May meeting.
  4. The immediate past president shall serve for two years as past president on the Board of Trustees.

Section 3  Selection and Election of Trustees

 

a.  Term of office for a Trustee shall be three (3) years.

b.  The Nominating Committee shall submit nominations for trustees to the voting membership.

c.  Nomination of candidates for Trustee elections shall be completed in April and voted on in        early May with results presented at the May meeting.

d.  No Board member who has served two consecutive three year terms shall be eligible for election for a subsequent term until one year has elapsed from the end of the last term served.

e.  At least three Board members should remain in positions on the Board during the following         term.

 

Section 4  Vacancies

 

A Trustee who shall be absent from three consecutive regular meetings of the Board shall first be notified by mail and then removed as a Trustee, unless confined by illness or other absence approved by a majority vote of those voting at any meeting thereof.  Vacancies on the Board of Trustees or among the Officers shall be filled by a majority vote of the Board of Trustees present at the meeting and constituting a quorum.

 

Section 5  Duties of Officers

 

a. President

1. Presides at all meetings of the Board of Trustees and general meetings.

2. Appoints all Committee Chairs.

3. Is an ex-officio member of all committees except Nominating Committee.

4. Executes any and all documents requiring approval of the Board of Trustees.

 

b. Vice-President

1. In the absence of the President shall preside and perform all of his/her duties.

2. Shall assist the President in the performance of his/her duties.

c. Secretary

1. Shall be responsible for transcribing and keeping the minutes of the Board of Trustees                              and general meetings.

2. Shall make the minutes of each meeting available to the membership of PAVA by                                   posting them on the PAVA web site.

3. Shall have custody of the records of the Board of Trustees.

 

d. Treasurer

1.  Shall serve as chair of the Budget Committee

2.  Shall be responsible for the financial books and records of the corporation.

3.  Shall prepare an annual budget to be presented to the Board of Trustees for approval.

 

Section 6  Policy

 

The governing and policy-making responsibilities of PAVA shall be vested in the Board of Trustees, which shall be responsible for its finances and shall direct its affairs. The Board of Trustees shall be responsible for establishing procedure and formulating policy of the organization.

 

Section 7  Management

 

The Board of Trustees shall employ such staff as it deems appropriate and shall approve compensation and other issues pertaining to his/her employment.

 

ARTICLE IV   COMMITTEES

 

Section 1 Nominating Committee

 

a.  The Board of Trustees shall appoint a Nominating Committee Chair.

b.  The committee shall consist of four additional members from the general membership.

c.  Within sixty days of the appointment of the Nominating Committee Chair, the Nominating           Committee shall present to the Board of Trustees a slate of candidates to replace those whose            terms are expiring.  Each candidate must be an active general member in good standing and      must have agreed to serve if elected.

 

Section 2  Cool Art Committee

 

  1. The President of the Board of Trustees shall appoint the Chairman of the Committee.
  2. The Committee shall consist of volunteers who will be responsible for organizing and producing the Cool Art Show in July each year.

 

Section 3  Special Committees

The Board of Trustees may establish special committees as needed.

 

 

ARTICLE V   MEETINGS

 

Section 1  Board of Trustees Meetings

 

The Board of Trustees shall determine a regular meeting time and place for its meetings to be        held at least six (6) times a year.

 

Section 2  General Membership Meetings

  1. General Membership meetings shall be held no less than four (4) times per year.  The agenda of the May general membership meeting shall include as part of the program, a summation of the previous year’s accomplishments, committee reports and the results of the election of officers and Trustees.
  2. Notice of the date and time of the meetings shall be made available to the membership no less than three (3) days prior to such meeting. The PAVA web site and/or email may serve as acceptable communication of the meeting notices.

 

Section 3  Additional Meetings

 

The President may call additional meetings of PAVA at any time, or upon petition in writing of at least 10% of the members in good standing.  Notice of special meetings shall be sent to each member at least three days (3) prior to such meetings.  Board meetings may be called by the President or by written petition of three or more members of the Board of Trustees.  Notice, (including the purpose of the meeting), shall be given to each Trustee at least three (3) days prior to said meeting.  Committee meetings may be called at any time by the President or by the Committee’s Chairperson.

Section 4  Quorums

 

  1. At any duly called general meeting of PAVA, 25% of members shall constitute a quorum.
  2. At a Board of Trustees meeting five (5) trustees shall constitute a quorum.
  3. Email votes will be counted as valid by a simple majority of no less than 25% of the membership.

 

 

ARTICLE VI   FINANCES

 

Section 1  Funds

 

All funds paid to PAVA shall be placed in Board of Trustees approved operating fund accounts.

 

Section 2  Disbursements

 

Upon the approval of the Budget, the President and Vice President are authorized to make disbursements on accounts and expenses provided in the Budget without additional approval of the Board of Trustees. All disbursements shall be made by check only.  At no time may any individual expend unbudgeted PAVA funds without the approval of the Board of Trustees.

 

Section 3  Fiscal Year

 

The fiscal year of PAVA begins on January 1 and ends on December 31.

 

Section 4  Budget

 

The President shall appoint a Budget Committee with the Treasurer as its Chairman. The Chairman shall present the budget for the coming year to the Board of Trustees.

 

 

Section 5  Indemnification

 

Professional Association of Visual Artists Inc. shall indemnify all current or former members of the Board of Trustees and all current and former officers of the Corporation, to the full extent permitted by law, for any acts committed by them while engaging in the lawful performance of their duties as officers or trustees.

 

 

ARTICLE VIII   DISSOLUTION

 

PAVA shall use its funds only to accomplish the objectives and purposes specified in these bylaws, and no part of said funds shall inure or be distributed to the members of PAVA.  On dissolution of PAVA, any funds remaining shall be distributed to one or more Organizations regularly organized and qualified for one or more exempt purposes within the meaning of Section 501(c) of the Internal Revenue Code, or corresponding section of any future federal tax code, as may be selected by the Board of Trustees.

 

 

ARTICLE IX   PARLIAMENTARY AUTHORITY

 

The latest edition of Roberts Rules of Order shall be the parliamentary authority when not otherwise specified in these By-Laws.

 

 

ARTICLE X   AMENDMENTS

 

  1. The bylaws may be amended or altered by seven (7) members of the Board of Trustees, or by a 60% majority of the membership.
  2. Written notice setting forth the purpose of the meeting and containing the proposed amendments, alterations or changes must be transmitted to each member of the Board of Trustees at least ten (10) days prior to the meeting.

 

 

RECERTIFICATION

 

The undersigned do hereby certify that the foregoing revised bylaws were adopted on the

 

___________________

Date

 

 

 

President: _________________________

 

 

 

Secretary: _________________________.